Let’s look at creating and formatting a basic spreadsheet to chart the income of the various Departments within a small organization.
You will notice now that the Department names in cells A2 and A3 appear to be cut off, and the month September in J2 also seems to be cut off. If you click in either of these cells, you will note that the whole cell entry is still there as you can see it in your formula bar. Let’s have a look at quickly best-fitting the width of these columns, so we can see their whole contents.
There are a few different ways to best fit a column. You can go via the Format>Column option on your Worksheet Menu Bar, following this method you can see the options available to you to widen or shorten your columns, or you can double click between the column references on your Worksheet. Let’s try this as this is by far the easiest and quickest way of best-fitting a column.
Pretty simple hey!!! If you wanted to stretch or shorten your columns, you could wave your mouse over the desired the column borders until it changes to a black cross, then holding your left mouse button down, drag either left or right to widen or shorten your column.
The same technique will work for widening rows, except that when you wave your mouse over the row border, the black arrow with the left and right pointing arrows will change to a black arrow with an up and down pointing arrow.
Formatting the Spreadsheet
Let’s pretty up our Worksheet just a little now by using some basic formatting techniques. We will not go into this too deeply, as we stated earlier in the course, we believe it is far more important to get the “guts” of the spreadsheet correct, rather than having a pretty Worksheet that does not come up with the goods, so to speak!We will use some of the options on the Home toolbar in this case.
Let’s give our numbers a dollar value now.
You will notice that column L is full up with #####. Best fit this column using the technique described above.
When you give a range a dollar value within Excel, it, as a default, will place two decimal places within your cell. To remove them do the following:
Note here that it is NOT a good idea to use Merge and Center on anything that you may wish to use in a calculation. My advice is to use it to format a heading only. You will run into all sorts of problems if you try to do calculations with a merged cell(s).
Let us now bold our heading and change the font size and cell alignment.
Now let’s put some borders on our data.
If you wished to use different types and widths of lines for your borders, or change the colors of them, you will need to do this via the Borders option which has a much wider range for you to choose from.
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Go back to:
|Lesson 1 - Excel Fundamentals|
|Lesson 2 - Starting Excel and Excel Workbooks|
|Lesson 3 - Excel Toolbars and Task Panes|
|Lesson 4 - Excel Worksheets|
|Lesson 5 - Excel Cells and Navigating a Worksheet|
|Lesson 6 - Excel Cut/Copying and Pasting Data|
|Lesson 7 - Excel Copying with the Fill Handle|
|Lesson 8 - Excel Paste Special|
|Lesson 9 - Excel Insert Command|
|Lesson 10 - Excel's default options|
|Lesson 11 - Excel's Undo and Redo|
|Lesson 12 - Excel's Format Painter|
|Lesson 13 - Excel's Dates and Times|
|Lesson 14 - Excel's Custom Formats|
|Lesson 15 - Excel Formulas|
|Lesson 16 - Excel Cell References|
|Lesson 17 - Excel: Avoid Typing|
|Lesson 18 - Excel Formulae Arguments & Syntax|
|Lesson 19 - Excel Autosum Formula|
|Lesson 20 - Excel Auto Calculate|
|Lesson 21 - Excel's Insert Function|
|Lesson 22 - Excel's Useful Functions|
|Lesson 23 - Excel's Named Ranges|
|Lesson 24 - Excel's Constants and the Paste Name Dialog|
|Lesson 25 - Excel's Calculations|
|Lesson 26 - Excel Comments Cell|
|Lesson 27 - Excel Find and Replace|
|Lesson - 28 - Clear Excel Cell Contents|
|Lesson 29 - Effective Excel Printing 1|
|Lesson 30 - Effective Excel Printing 2|
|Lesson 31 - Sorting in Excel|
|Lesson 32 - Hide/Show Row/Columns in Excel|
|Lesson 33 - Auto-Formats in Excel|
|Lesson 35 - Excel Charting Lesson: The Basic Excel Spreadsheet|
|Lesson 36 - Excel Worksheet Protection|
|Lesson 37 - Excel IF Formula Nesting|
|Lesson 38 - Excel Function Now/Today Formulas|