Excel: Convert Numbers to Words/Text

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# Excel: Convert Numbers to Words/Text

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Here is a very popular bit of code **from Microsoft** that will convert any number in a cell to English words. **All code and text from below here is the work of Microsoft.****Summary**

This article contains sample Microsoft Visual Basic for Applications functions that you can use to convert a numeric value into its equivalent in English words. For example, you can change 32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:

=SpellNumber(32.50)

You can also use these functions to refer to other cells in the workbook. For example, if the number 32.50 was in A1, you could type the following into a cell:

=SpellNumber(A1)

The Function Wizard can also be used to enter a custom function in a worksheet. To use the Function Wizard, follow these steps:

1. Click the Function Wizard button, and select User Defined under Function Category.

2. Select SpellNumber, and enter your number or cell reference.

3. Click Finish**To Create the Sample Functions**

1. Insert a module sheet into a workbook. To do this in Microsoft Excel 97 or Microsoft Excel 98, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Visual Basic Editor, click Module on the Insert menu. In Microsoft Excel 5.0 or 7.0, point to Macro on the Insert menu and click Module.

2. Type the following code into the module sheet.

Option Explicit '**************** ' Main Function * '****************Function SpellNumber(ByVal MyNumber)Dim Dollars, Cents, Temp Dim DecimalPlace, Count ReDim Place(9) As String Place(2) = " Thousand " Place(3) = " Million " Place(4) = " Billion " Place(5) = " Trillion " ' String representation of amount. MyNumber = Trim(Str(MyNumber)) ' Position of decimal place 0 if none. DecimalPlace = InStr(MyNumber, ".") ' Convert cents and set MyNumber to dollar amount. If DecimalPlace > 0 Then Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _ "00", 2)) MyNumber = Trim(Left(MyNumber, DecimalPlace - 1)) End If Count = 1 Do While MyNumber <> "" Temp = GetHundreds(Right(MyNumber, 3)) If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars If Len(MyNumber) > 3 Then MyNumber = Left(MyNumber, Len(MyNumber) - 3) Else MyNumber = "" End If Count = Count + 1 Loop Select Case Dollars Case "" Dollars = "No Dollars" Case "One" Dollars = "One Dollar" Case Else Dollars = Dollars & " Dollars" End Select Select Case Cents Case "" Cents = " and No Cents" Case "One" Cents = " and One Cent" Case Else Cents = " and " & Cents & " Cents" End Select SpellNumber = Dollars & CentsEnd Function'******************************************* ' Converts a number from 100-999 into text * '*******************************************Function GetHundreds(ByVal MyNumber)Dim Result As String If Val(MyNumber) = 0 Then Exit Function MyNumber = Right("000" & MyNumber, 3) ' Convert the hundreds place. If Mid(MyNumber, 1, 1) <> "0" Then Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred " End If ' Convert the tens and ones place. If Mid(MyNumber, 2, 1) <> "0" Then Result = Result & GetTens(Mid(MyNumber, 2)) Else Result = Result & GetDigit(Mid(MyNumber, 3)) End If GetHundreds = ResultEnd Function'********************************************* ' Converts a number from 10 to 99 into text. * '*********************************************Function GetTens(TensText)Dim Result As String Result = "" ' Null out the temporary function value. If Val(Left(TensText, 1)) = 1 Then ' If value between 10-19... Select Case Val(TensText) Case 10: Result = "Ten" Case 11: Result = "Eleven" Case 12: Result = "Twelve" Case 13: Result = "Thirteen" Case 14: Result = "Fourteen" Case 15: Result = "Fifteen" Case 16: Result = "Sixteen" Case 17: Result = "Seventeen" Case 18: Result = "Eighteen" Case 19: Result = "Nineteen" Case Else End Select Else ' If value between 20-99... Select Case Val(Left(TensText, 1)) Case 2: Result = "Twenty " Case 3: Result = "Thirty " Case 4: Result = "Forty " Case 5: Result = "Fifty " Case 6: Result = "Sixty " Case 7: Result = "Seventy " Case 8: Result = "Eighty " Case 9: Result = "Ninety " Case Else End Select Result = Result & GetDigit _ (Right(TensText, 1)) ' Retrieve ones place. End If GetTens = ResultEnd Function'******************************************* ' Converts a number from 1 to 9 into text. * '*******************************************Function GetDigit(Digit)Select Case Val(Digit) Case 1: GetDigit = "One" Case 2: GetDigit = "Two" Case 3: GetDigit = "Three" Case 4: GetDigit = "Four" Case 5: GetDigit = "Five" Case 6: GetDigit = "Six" Case 7: GetDigit = "Seven" Case 8: GetDigit = "Eight" Case 9: GetDigit = "Nine" Case Else: GetDigit = "" End SelectEnd Function

To use this UDF push **Alt**+**F11** and go **Insert**>**Module** and paste in the code. Push **Alt**+**Q** and save. The Function will appear under "User Defined" in the Paste Function (**Shift**+**F3**).

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