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Tracking Changes in Excel

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Excel's Track Changes Feature

Track Changes. See Also: Track/Report Excel Changes VBA Method

The Track Changes feature in Excel is used to record a history of any changes made to the workbook.  You can log user names, the type of change, the date the change was made and where about in the workbook the change occurred.  When you decide to use the Track Changes feature, you must be aware that this forces your workbook to automatically behave as a shared workbook, although you do not have to store the workbook where it can be accessed by others.

There are two menu items under Track Changes.  These are Highlight Changes and Accept or Reject Changes. The Accept or Reject Changes is greyed out and will only be available after Highlight Changes has been chosen and set.

The Track Changes command is found via Tools>Track Changes>Highlight Changes.  When you select you will see the Highlight Changes dialog box. The first thing that we need to do is check the Track changes while editing the checkbox. This will make the When, Who, Where and Highlight changes on screen all available.  Notice that the List changes on a new sheet checkbox is not enabled. This will only be available if we have already saved the Workbook as a shared workbook.


This is where we can specify when Excel will display changes and has four choices

Since I Last Saved


Not Yet Reviewed

This option means you can highlight changes you have not yet reviewed. You review changes by selecting Accept or Reject Changes under Tools>Track Changes.

Since Date

If you select this you can type in any valid date. The default date will be the current date.


There are two choices here they are :


This is determined by the user name under Tools>Options-General/Username

Everyone but Me


You can nominate a range of cells to highlighted changes on, or leave it blank and it will apply to all sheets and cells.

Click here to go to Track Changes Page 2

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