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Prevent Blanks in an Excel Table/List

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Excel: Prevent Blanks in an Excel Table/List. Stops Blanks in Excel

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Stop Blanks in Excel Download Working Example

With the aid of Data Validation we can ensure a table, or list cannot have blank/missing entries. For example, let's use a simple example that only consists of a 2 column table (the number can be anything up to 256). Suppose you have a heading of "Name" in A1 and "Department" in B1. Underneath these headings users are supposed to fill out both the name and their associated departments and not have a department without a name, or a name without a department.

Select A3:B100 and ensure your selection Start s from cell A3. Now go to Data>Validation and choose the "Custom" from "Allow:" and then in the "Formula" box add the formula below;=AND(COUNTA($A$2:$A2)=ROW()-2,COUNTA($B$2:$B2)=ROW()-2)

**It is very important to note the Absolute of the $A$2 and $B$2 and the Relative Row/ Absolute Column of $A2 and $B2**

Select the "Error Alert" page and type an applicable error message the user will see if they leave blanks in the Table. Ensure the "Error style" is set to "Stop" and click OK.

The Validation applied will ensure that all entries (in the Table A2:B100) have both a name and a department.

Download Working Example


Let's say you have a list of entries in column A and within the list you have many blank cells. Here is a quick way to fill those blanks with the value of the cell above. Select column A, then push F5 and click Special then check the Blanks option and click OK. You should now have all blanks selected. Now push Equals (=) then the Up arrow and finally holding down the Ctrl key push Enter.

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