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Excel: Convert Numbers to Words/Text

 

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Here is a very popular bit of code from Microsoft that will convert any number in a cell to English words. All code and text from below here is the work of Microsoft.

Summary
This article contains sample Microsoft Visual Basic for Applications functions that you can use to convert a numeric value into its equivalent in English words. For example, you can change 32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:

=SpellNumber(32.50)


You can also use these functions to refer to other cells in the workbook. For example, if the number 32.50 was in A1, you could type the following into a cell:

=SpellNumber(A1)


The Function Wizard can also be used to enter a custom function in a worksheet. To use the Function Wizard, follow these steps:

1. Click the Function Wizard button, and select User Defined under Function Category.
2. Select SpellNumber, and enter your number or cell reference.
3. Click Finish

To Create the Sample Functions

1. Insert a module sheet into a workbook. To do this in Microsoft Excel 97 or Microsoft Excel 98, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Visual Basic Editor, click Module on the Insert menu. In Microsoft Excel 5.0 or 7.0, point to Macro on the Insert menu and click Module.

2. Type the following code into the module sheet.


Option Explicit



      '****************

      ' Main Function *

      '****************



      Function SpellNumber(ByVal MyNumber)

          Dim Dollars, Cents, Temp

          Dim DecimalPlace, Count



          ReDim Place(9) As String

          Place(2) = " Thousand "

          Place(3) = " Million "

          Place(4) = " Billion "

          Place(5) = " Trillion "



          ' String representation of amount.

          MyNumber = Trim(Str(MyNumber))



          ' Position of decimal place 0 if none.

          DecimalPlace = InStr(MyNumber, ".")

          ' Convert cents and set MyNumber to dollar amount.

          If DecimalPlace > 0 Then

              Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _

                  "00", 2))

              MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))

          End If



          Count = 1

          Do While MyNumber <> ""

              Temp = GetHundreds(Right(MyNumber, 3))

              If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars

              If Len(MyNumber) > 3 Then

                  MyNumber = Left(MyNumber, Len(MyNumber) - 3)

              Else

                  MyNumber = ""

              End If

              Count = Count + 1

          Loop



          Select Case Dollars

              Case ""

                  Dollars = "No Dollars"

              Case "One"

                  Dollars = "One Dollar"

              Case Else

                  Dollars = Dollars & " Dollars"

          End Select



          Select Case Cents

              Case ""

                  Cents = " and No Cents"

              Case "One"

                  Cents = " and One Cent"

              Case Else

                  Cents = " and " & Cents & " Cents"

          End Select



          SpellNumber = Dollars & Cents

      End Function







      '*******************************************

      ' Converts a number from 100-999 into text *

      '*******************************************



      Function GetHundreds(ByVal MyNumber)

          Dim Result As String



          If Val(MyNumber) = 0 Then Exit Function

          MyNumber = Right("000" & MyNumber, 3)



          ' Convert the hundreds place.

          If Mid(MyNumber, 1, 1) <> "0" Then

              Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "

          End If



          ' Convert the tens and ones place.

          If Mid(MyNumber, 2, 1) <> "0" Then

              Result = Result & GetTens(Mid(MyNumber, 2))

          Else

              Result = Result & GetDigit(Mid(MyNumber, 3))

          End If



          GetHundreds = Result

      End Function







      '*********************************************

      ' Converts a number from 10 to 99 into text. *

      '*********************************************



     Function GetTens(TensText)

          Dim Result As String



          Result = ""           ' Null out the temporary function value.

          If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...

              Select Case Val(TensText)

                  Case 10: Result = "Ten"

                  Case 11: Result = "Eleven"

                  Case 12: Result = "Twelve"

                  Case 13: Result = "Thirteen"

                  Case 14: Result = "Fourteen"

                  Case 15: Result = "Fifteen"

                  Case 16: Result = "Sixteen"

                  Case 17: Result = "Seventeen"

                  Case 18: Result = "Eighteen"

                  Case 19: Result = "Nineteen"

                  Case Else

              End Select

          Else                                 ' If value between 20-99...

              Select Case Val(Left(TensText, 1))

                  Case 2: Result = "Twenty "

                  Case 3: Result = "Thirty "

                  Case 4: Result = "Forty "

                  Case 5: Result = "Fifty "

                  Case 6: Result = "Sixty "

                  Case 7: Result = "Seventy "

                  Case 8: Result = "Eighty "

                  Case 9: Result = "Ninety "

                  Case Else

              End Select

              Result = Result & GetDigit _

                  (Right(TensText, 1))  ' Retrieve ones place.

          End If

          GetTens = Result

      End Function









      '*******************************************

      ' Converts a number from 1 to 9 into text. *

      '*******************************************



      Function GetDigit(Digit)

          Select Case Val(Digit)

              Case 1: GetDigit = "One"

              Case 2: GetDigit = "Two"

              Case 3: GetDigit = "Three"

              Case 4: GetDigit = "Four"

              Case 5: GetDigit = "Five"

              Case 6: GetDigit = "Six"

              Case 7: GetDigit = "Seven"

              Case 8: GetDigit = "Eight"

              Case 9: GetDigit = "Nine"

              Case Else: GetDigit = ""

          End Select

      End Function

To use this UDF push Alt+F11 and go Insert>Module and paste in the code. Push Alt+Q and save. The Function will appear under "User Defined" in the Paste Function (Shift+F3).

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