Excel: Convert Numbers to Words/Text

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Here is a very popular bit of code from Microsoft that will convert any number in a cell to English words. All code and text from below here is the work of Microsoft.

Summary
This article contains sample Microsoft Visual Basic for Applications functions that you can use to convert a numeric value into its equivalent in English words. For example, you can change 32.50 into "Thirty Two Dollars and Fifty Cents" by entering the following formula into a cell:

=SpellNumber(32.50)

You can also use these functions to refer to other cells in the workbook. For example, if the number 32.50 was in A1, you could type the following into a cell:

=SpellNumber(A1)

The Function Wizard can also be used to enter a custom function in a worksheet. To use the Function Wizard, follow these steps:

1. Click the Function Wizard button, and select User Defined under Function Category.
2. Select SpellNumber, and enter your number or cell reference.
3. Click Finish

To Create the Sample Functions

1. Insert a module sheet into a workbook. To do this in Microsoft Excel 97 or Microsoft Excel 98, point to Macro on the Tools menu, and then click Visual Basic Editor. In the Visual Basic Editor, click Module on the Insert menu. In Microsoft Excel 5.0 or 7.0, point to Macro on the Insert menu and click Module.

2. Type the following code into the module sheet.

Option Explicit

      '****************
      ' Main Function *
      '****************

      Function SpellNumber(ByVal MyNumber)
          Dim Dollars, Cents, Temp
          Dim DecimalPlace, Count

          ReDim Place(9) As String
          Place(2) = " Thousand "
          Place(3) = " Million "
          Place(4) = " Billion "
          Place(5) = " Trillion "

          ' String representation of amount.
          MyNumber = Trim(Str(MyNumber))

          ' Position of decimal place 0 if none.
          DecimalPlace = InStr(MyNumber, ".")
          ' Convert cents and set MyNumber to dollar amount.
          If DecimalPlace > 0 Then
              Cents = GetTens(Left(Mid(MyNumber, DecimalPlace + 1) & _
                  "00", 2))
              MyNumber = Trim(Left(MyNumber, DecimalPlace - 1))
          End If

          Count = 1
          Do While MyNumber <> ""
              Temp = GetHundreds(Right(MyNumber, 3))
              If Temp <> "" Then Dollars = Temp & Place(Count) & Dollars
              If Len(MyNumber) > 3 Then
                  MyNumber = Left(MyNumber, Len(MyNumber) - 3)
              Else
                  MyNumber = ""
              End If
              Count = Count + 1
          Loop

          Select Case Dollars
              Case ""
                  Dollars = "No Dollars"
              Case "One"
                  Dollars = "One Dollar"
              Case Else
                  Dollars = Dollars & " Dollars"
          End Select

          Select Case Cents
              Case ""
                  Cents = " and No Cents"
              Case "One"
                  Cents = " and One Cent"
              Case Else
                  Cents = " and " & Cents & " Cents"
          End Select

          SpellNumber = Dollars & Cents
      End Function



      '*******************************************
      ' Converts a number from 100-999 into text *
      '*******************************************

      Function GetHundreds(ByVal MyNumber)
          Dim Result As String

          If Val(MyNumber) = 0 Then Exit Function
          MyNumber = Right("000" & MyNumber, 3)

          ' Convert the hundreds place.
          If Mid(MyNumber, 1, 1) <> "0" Then
              Result = GetDigit(Mid(MyNumber, 1, 1)) & " Hundred "
          End If

          ' Convert the tens and ones place.
          If Mid(MyNumber, 2, 1) <> "0" Then
              Result = Result & GetTens(Mid(MyNumber, 2))
          Else
              Result = Result & GetDigit(Mid(MyNumber, 3))
          End If

          GetHundreds = Result
      End Function



      '*********************************************
      ' Converts a number from 10 to 99 into text. *
      '*********************************************

     Function GetTens(TensText)
          Dim Result As String

          Result = ""           ' Null out the temporary function value.
          If Val(Left(TensText, 1)) = 1 Then   ' If value between 10-19...
              Select Case Val(TensText)
                  Case 10: Result = "Ten"
                  Case 11: Result = "Eleven"
                  Case 12: Result = "Twelve"
                  Case 13: Result = "Thirteen"
                  Case 14: Result = "Fourteen"
                  Case 15: Result = "Fifteen"
                  Case 16: Result = "Sixteen"
                  Case 17: Result = "Seventeen"
                  Case 18: Result = "Eighteen"
                  Case 19: Result = "Nineteen"
                  Case Else
              End Select
          Else                                 ' If value between 20-99...
              Select Case Val(Left(TensText, 1))
                  Case 2: Result = "Twenty "
                  Case 3: Result = "Thirty "
                  Case 4: Result = "Forty "
                  Case 5: Result = "Fifty "
                  Case 6: Result = "Sixty "
                  Case 7: Result = "Seventy "
                  Case 8: Result = "Eighty "
                  Case 9: Result = "Ninety "
                  Case Else
              End Select
              Result = Result & GetDigit _
                  (Right(TensText, 1))  ' Retrieve ones place.
          End If
          GetTens = Result
      End Function




      '*******************************************
      ' Converts a number from 1 to 9 into text. *
      '*******************************************

      Function GetDigit(Digit)
          Select Case Val(Digit)
              Case 1: GetDigit = "One"
              Case 2: GetDigit = "Two"
              Case 3: GetDigit = "Three"
              Case 4: GetDigit = "Four"
              Case 5: GetDigit = "Five"
              Case 6: GetDigit = "Six"
              Case 7: GetDigit = "Seven"
              Case 8: GetDigit = "Eight"
              Case 9: GetDigit = "Nine"
              Case Else: GetDigit = ""
          End Select
      End Function

To use this UDF push Alt+F11 and go Insert>Module and paste in the code. Push Alt+Q and save. The Function will appear under "User Defined" in the Paste Function (Shift+F3).

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