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New version of the very user-friendly and powerful accounting suite for Microsoft Access. A true double-entry accounting program for global use. It handles multiple currencies and languages (English, French, Portuguese, Spanish, German, Danish, Dutch, Turkish and all texts can be translated into a new langauge interactively). It also handles unlimited data and can be configured completely according to local rules. The program is also available in a SQL Server version and a VBA version with sourcecode.
USER-FRIENDLY
Office Financials offers an efficient and user-friendly method of working with
data that gives access to information exactly when it is needed. All forms and windows
are designed in the same logical way, which makes it easy to learn. On all parts
of the program help is offered right on the screen or by pressing the command F1.
FLEXIBILITY
The program is tightly integrated with MS Office package and information can
easily be moved to Word, Excel, FrontPage, Outlook etc. In the debitor module it
is possible for example to plan a meeting with a customer using Outlook and you
can use Word as a report generator that Office Financials can use to make professional
invoices.
UNLIMITED
The program can handle a unlimited number of account books, companies, account
years, accounts, debitors, creditors, inventory items, tax rates, sales prices,
purchase prices, users, etc. The database is only limited by the hard disc.
SCALEABLE
The program can easily scale from standalone over small networks to enterprise
networks with MS SQL Server. Office Financials can be configured individually so
that every user have their own password, works in their own language, sees their
favorite color on screen, has permission to certain modules or not.
INTERNATIONAL
Office Financials is a true double entry accounting program that simultaneously
can handle multiple currencies and speak multiple languages. The Chart of Accounts
can be configured according to local rules and it is possible to use multiple tax
rates in all parts of the program.
NEW FEATURES IN OFFICE FINANCIALS
Office Financials contains many improvements and new features. Some examples are shown here below.
Languages
The program has now been translated into French and Portuguese, so now you can select
between six languages, which are Danish, German, Spanish, English, French and Portuguese.
You can even change to a new language interactively without reinstalling the program
again, if for example you need to print an invoice in another language.
Main menu
Office Financials has a new menu system. The new design makes it easier to navigate
and gives a better view over the programs many functions. It is always visible and
accessible and you need no longer to browse through windows looking for the menu.
Internet order
module
Office Financials now includes a Internet Order Module module that makes it possible
to produce Internet E-Business Stores based on the secure Active Server Pages (ASP)
format. The program also supports the FTP protocol to upload the Web Store to the
Internet and to download orders from the Internet for further invoicing.
Budget
With Office Financials you can make a budget for each period in an account year
and the budget can show its totals as either accumulated or separated in periods.
The amounts can easily be entered for a single period or a series of periods.
Charts
Office Financials can now present its data from accounts graphically using charts.
There are 4 standard 3D charts but you can change the style and format by double-clicking
on the charts.
Import -
Export
It has been possible for a long time to export data to other programs like Excel,
but now it is also possible to import data like chart of accounts, inventory lists,
transactions etc..
Help
The help function in the program has now been improved with better search capabilities
and help texts that can be shown at the bottom of the screen while you navigate
through the windows.
Invoicing
Sale and purchase invoicing has now been made easier to manage with the invoice
form above and the list below, so that you can browse through the documents. Office
Financials also comes with more sales invoice templates for Word and now you can
also design your own invoices with Access.
Production
The Inventory module can now handle assemblies as part of a production. An assembly
can be combined from other inventory types such as Stock Items and Service Items.
Payments
Outgoing and Ingoing payments have now been easier to handle. It is easy to point
out bills that are due to be paid and to transfer them to the Journal Entry.
Backup
One of the most important functions in an accounting program is an effective backup,
which now has been better in Office Financials. All data can be saved and compressed
in a single file, which makes it easy to keep track of the backups.
Frequently Asked Questions
Can I customize
Office Financials?
Yes, you can modify tables and invoices. All that's required is basic knowledge
of how to use Microsoft Access and Microsoft Word.
What
language is Office Financials written in?
Our software is written completely in Microsoft Access. We use VBA (Visual Basic
for Applications) code in our software. VBA is the code base behind Access and other
Office products.
Is
Office Financials available for SQL Server?
Yes, all versions of Office Financials are available and tested for SQL Server.
Is Office
Financials Year 2000 compliant?
Microsoft has stated that both Access 97 and Access 2000 are Year 2000 compliant.
In fact, Microsoft Office 97 automatically assumes all 2 digit years between 00
and 30 to be 2000 to 2030 while all 2 digit years between 31 and 99 are assumed
to be 1931 and 1999. Of course this is overridden by using 4 digit years. In Microsoft
Windows, you can turn on 4 digit years by simply using the Regional settings of
Windows 9x or NT. In Microsoft Access, all date fields coded with the Short Date
format instantly change their display from 2 digits to 4 digits. More information
on Year 2000 Compliance with Microsoft products can be found at:
www.microsoft.com/technet/topics/year2k/default.htm
Can I import
data into Office Financials?
Yes, since our program uses Microsoft Access, you can use the import filters provided
with Microsoft Access to import data. We also provide an import function within
Office Financials that will import data from tab separated text files.
Can I setup my own user-defined financial periods?
Yes, you can use anything you want for financial periods. This can include contiguous
or non-contiguous periods. This is often useful for seasonal businesses.
Do I have to close a financial period before opening a new one?
No, you don't close periods in Office Financials. Anytime you can return to a previous
period and post transactions.
Does
Office Financials use cash or accrual based accounting?
You can choose to use cash basis or accrual basis accounting, according to your
preference. The difference between cash basis and accrual basis accounting is primarily
when you post your transactions to the general ledger.
Cash basis accounting recognizes revenues when the cash is actually received, and
recognizes expenses when they are paid. Therefore, when you actually receive payment
or pay the expense, you post to the general ledger.
Accrual based accounting recognizes the revenue when it is earned as opposed to
when the cash is received. Therefore, you post to the general ledger when you create
the invoice or bill. Both methods are supported.
Can I use my own chart of accounts numbering system?
Yes. You can use one the pre-defined chart of accounts we provide or you can setup
your own numbering scheme.
Does
Office Financials support departmentalized accounting?
Yes, Office Financials does support departmentalized accounting throughout the entire
program.
Office Financials $150.00 Payment Problems & Options
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